Assistant Registrar, Registrar Office (2024)

Assistant Registrar, AE226, 100% FTE, Academic Staff, 12-month renewable/ongoing appointment, one vacancy

DUTIES:

Assists in determining the strategic departmental goals, develops tracking metrics, and supports determination of direction for staffing to ensure students receive quality academic services. May supervise staff and provide professional development opportunities. Organizes and directs clerical and functional operations, within their area of specialization (i.e. graduation, transcripts, enrollment reporting, and student relations), providing critical support to students, faculty, staff, and third-party agencies and addresses questions or concerns with a solution-based approach.

View the complete Job Description.

This position is currently ineligible for H1-B sponsorship. A qualification for this position includes independent eligibility to work within the United States upon hire date.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree from an accredited institution
• Two years of experience in an education environment with postsecondary student records, advising, admissions, registration, or records management
• Experience working with a student information system (SIS) such as PeopleSoft, Jenzabar and/or Banner or similar applications.

DESIRABLE QUALIFICATIONS:

• Master’s Degree from an accredited institution
• Experience working in a Registrar Office or a similar role in a university or College setting

KNOWLEDGE REQUIREMENTS:

• Ability to deal effectively with university faculty, students, administrators, and staff, as well as various outside organizations and agencies in enforcing key University academic policies.
• Experience in working with high education-high school dual enrollment/ dual degree programs.
• Strong interest in being an advocate for both faculty and students through direct and indirect interaction; i.e. procedural and systems development.
• Excellent communication, leadership, and organizational skills.
• Experience managing complex records systems and computer systems development in a registrar’s office or admissions office (specific experience with Peoplesoft preferred)
• Successful supervisory experience in a people-oriented environment
• Excellent technical, analytical, and problem-solving skills.
• Trained in the use of Campus Solution (People Soft); ability to investigate Campus Solutions functionality and train others on the functionality of the system.
• Ability to commit to the highest ethical standards while working with confidential and sensitive information and student records.
• Ability to interpret and explain procedures and policies for staff, faculty, students, families and administrators.
• Ability to demonstrate good judgment and analysis in decision-making and problem-solving.
• Ability to work with a diverse population.
• Ability to establish and maintain positive interpersonal relationships with students, faculty, staff, and others.

STARTING DATE:

As soon as possible.

ADDITIONAL INFORMATION:

For additional information about UW-Superior, visitwww.uwsuper.edu.

For additional information about this position, contact Linda Graskey at lgraskey@uwsuper.edu.

Salary range for this position is: $59,000 – $62,000 annually. Specific benefit information can be foundhere. A snap-shot of benefits offered for this position include:

Paid Time Off Per Year:

*Hours are pro-rated based on appointment percentage for less than 100%-time employees.

• 176 hours of Vacation
• 36 hours of Personal
• 96 hours of Sick Leave
• 9 legal holidays

State Group Health Insurance Plans:

• Health Plan, High Deductible, or Access Plans available
• Flexible Spending or Health Savings Accounts

Access to Additional Insurance:

• Dental
• Vision
• Life
• Income Continuation

Retirement Plans Through Wisconsin Retirement System:

• 6.90% contribution with employer match
• Vested at 5 years (must meet eligibility requirements)

Other Benefits

• Employee Assistant Program (EAP) – provides free and confidential resources to address personal and work-related concerns for employee and their immediate family members.
• On-site wellness resources and opportunities through thePruitt Center for Mindfulness and Well-Being,Marcovich Wellness Center, andDepartment of Equity, Diversity and Inclusion.

APPLICATION PROCESS:

Review of all complete applications will commence 8:00 AM on July 8, 2024. In the event this search is extended for any reason, applications submitted after this date will be considered. Once an applicant applies, profile information remains in UW-Superior’s Talent Management System for future submissions.

If you are not currently employed by the University of Wisconsin System, you may apply online through this portal. If you are a current employee of the University of Wisconsin System, you may apply through our HRS System. Please include the following information in your application:

1. Cover Letter
2. Resume
3. Contact Information for three (3) Professional References
4. Unofficial transcripts of all degrees earned

Internal applicants:select the internal applicant link. Registration for account not required.

External applicants:select the external applicant link and register for an account:

How to Register for a UW-Careers Account:

1. To register for a UW-Careers account, click on theClick Here to Registerlink to create your user name and password.
2. Search for the#24-98: Assistant Registrar – Registrar Office position and click on theApply Nowbutton to submit a resume.
   • At this time, you will be asked to complete your profile. Please selectSaveto continue the application process.
3. To submit your letter of application, unofficial transcripts, etc., you must add the document as an attachment by clicking on theAdd Attachmentlink below the Cover Letters and Attachments box.
4. Clicking on the Next link, please complete the required Online Questionnaire.
5. After the Online Questionnaire has been completed, click Next again to provide contact information for three professional references, if required, in the References section by selecting theAdd Referencelink.
6. Once reference information has been listed, click onNextto complete theHow did you find out about the position?section of the application process.
7. Once you have completed all sections, click on theSavebutton and thenSubmitbutton to submit your materials.

At any time you may select theSavebutton to save your progress.When you have submitted your application, ability to change materials submitted willnotbe available.

UW-Superior: A Special Place:

The University of Wisconsin-Superior is Wisconsin’s public liberal arts college. Established in 1893 with a mission to train teachers, it later became a part of the University of Wisconsin-System, and in 1998 was designated as Wisconsin’s Public Liberal Arts College by the University of Wisconsin System Board of Regents. The University serves 2,500 traditional and non-traditional students and is dedicated to the integration of liberal and professional studies and to serving a diverse student population.

UW-Superior maintains its foundational teacher education college values through its emphasis on excellence in teaching, as well as service to the community and region. Its core mission is student-centered. The institution fosters intellectual growth and career preparation within a liberal arts tradition that emphasizes individual attention, embodies respect for diverse cultures and multiple voices, and engages the community and region. The richness of its programs creates a personalized educational environment that integrates theory and practice, liberal and professional education, teaching, scholarship, and creativity. The University has a significant investment in and commitment to campus-wide Liberal Arts High Impact Practices (HIPs) that includes a First Year Experience, Academic Service Learning, Global Awareness, Writing Across the Curriculum, Undergraduate Research Scholarly and Creative Activity, and a Senior Year Experience.

At UW-Superior, we promote the values of academic excellence, integrity, and community within a collegial environment. At the core of our values is the appreciation for, and examination of, diversity, inclusivity, and equity. UW-Superior offers day, evening, weekend, and distance learning classes at both the undergraduate and graduate levels.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The University reserves the right to check additional references with notice given to the candidates at the appropriate time in the process.

Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

Employment will also require a sexual harassment reference check. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

For UW-Superior campus safety information and crime statistics/Annual Security Report, seehttps://www.uwsuper.edu/student-life/safety-and-securityor contact the University Police Department at (715) 394-8114 for a printed copy.

UW-Superior is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity and inclusivity.

UW-Superior is committed to making excellence inclusive in every aspect of the institution. Diversity, inclusion and equity are prioritized learning resources for all community members. We strive to offer quality programs in an environment of trust and cooperation that centers on the worth of all individuals. The University is seeking candidates who will contribute to the achievement of this goal.